Instructions to Authors

1. Manuscripts which are relevant for research and development of Export Agricultural Crops (Cinnamon, Pepper, Cardamom, Clove, Nutmeg, Vanilla, Garcinia, Ginger, Turmeric, Cocoa, Coffee, Betel, Aricanut, Citronella, Lemon grass and Medicinal Plants) will be accept for the annual symposium on Export Agriculture Crops (ASEAC) 2023. The theme suggested for this year symposium is “Good Agricultural Practices (GAP) for Quality and Productivity improvement of Export Agriculture Crops”. Priority will be given to the research manuscripts which come under the above theme.

2. The manuscripts will be reviewed by a panel of reviewers through CMT flat form. Authors will be notified of acceptance one month before the symposium.

3. Present the work concisely and clearly in English and format according to the instructions given below. The manuscript (soft copy) should be submitted to the Chair of the Paper Committee through Conference Management Toolkit (CMT) using given link ( on or before 20th of April 2023.

4. Manuscripts which are not formatted according the instructions given or sent after the deadline will not be accepted.

Guidelines for the preparation of manuscripts

The manuscripts should be typed in double spaced throughout on A4 papers with following page setup; Margins; Top, Bottom, Right and Left - 1.5”, Header - 1” and Footer - 0.5”. Include continuous page and line numbers. The manuscript’s length must not exceed 18 double spaced printed A4 pages.

Please use only Calibri font type with font sizes described in Table 1.

Manuscript should be submitted in the following format. Title page, Abstract, Introduction, Materials and Methods, Results and Discussion, Conclusions, Acknowledgements, and References. Please use consistent style throughout the manuscript.

Title page

  • Include a separate title page with the title and names and addresses of the authors and active e-mail address of the corresponding author.
  • The title should be concise and appropriately informative for retrieval. It should contain main keywords.
  • Running title should be short and not exceed 45 characters
  • Do not repeat details of the authors in the text of the manuscript.


  • Should be state the main purposes, research questions, methods, results and Conclusion.
  • Please provide the structured abstract of 150 to 250 words.
  • It should be suitable for direct use by abstracting journals.
  • Scientific names of the plants/other organisms should be accompanied by their authority.


Maximum six keywords can be provided. They should be in alphabetical order and separated by commas and first letter should be upper case.


Footnotes should be used only when necessary.


Introduction should be comprehensive, informative and relevant. Introductory material and review of the literature relevant to the current work should be provided. Objective/s should be stated at the end of the introduction.

Material and Methods

State the materials used and methodologies followed in the experimental process and data analysis in concise manner.

Results and Discussion

Introduce the results in concise and appropriate manner without duplication and how results stand with the present status of knowledge.

Citations in text

Cite references in chronological order (oldest first); within a given year, order them alphabetically (e.g., Jones and Gil, 2010, 2014) (e.g., Ashton et al., 2011; Brown, 2011; Jackson, 2012, 2014).
Single author: Jones (2014) or (Jones, 2014).
Two authors: Jones and Gil (2014) or (Jones & Gil, 2014).
More than two authors: Jones et al. (2014) or (Jones et al., 2014).


All references cited in the text must be listed at the end of the paper, in alphabetical order of the first author’s last name. Do not number the references. Manuscripts need to follow the APA referencing style as below.

Journal articles

Abayasekara, C.L., Siriwardana,C.L. & Razaak, M.G.M. (2007). Water quality of Maha Oya stream in Peradeniya. Ceylon Journal of Science (Biological Sciences) 36: 134-137

  • Parenthetical citation:(Abesekara et al., 2019)
  • Narrative citation:Abesekara et al. (2019)

Whole Authored Book

Ravindran, P. N. (2011). Black Pepper: Piper nigrum. Harwood Academic. London.

  • Parenthetical citation:Ravindran, 2011
  • Narrative citation:Ravindran (2011)

Chapter in an Edited Book

Ladd, J.N. (1985). Soil enzymes. In D. Vaughan and R.E. Malcolm (Eds.), Soil Organic Matter and Biological Activity (PP 176-221). Martinus Nijhoff Publishers, Ordrecht, Netherlands.

  • Parenthetical citation:Ladd et al., 2019
  • Narrative citation:Ladd et al. (2019)

Conference proceedings published as a whole book

Kushilevitz, E., & Malkin, T. (Eds.). (2016). Lecture notes in computer science: Vol. 9562. Theory of cryptography. Springer.

  • Parenthetical citation:(Kushilevitz & Malkin, 2016)
  • Narrative citation:Kushilevitz and Malkin (2016)

Webpage on a website

National Institute of Mental Health. (2018, July). Anxiety disorders. U.S. Department of Health and Human Services, National Institutes of Health.

  • Parenthetical citation:(National Institute of Mental Health, 2018)
  • Narrative citation:National Institute of Mental Health (2018)


Perera, H.A.S. 1983. Some aspects of biology and control of coffee berry borer Hypothenemus hampei (Ferrari). M. Phil. Theses. University of Peradeniya, Sri Lanka. 100 pp.

Tables and Figures

Perera, H.A.S. 1983. Some aspects of biology and control of coffee berry borer Hypothenemus hampei (Ferrari). M. Phil. Theses. University of Peradeniya, Sri Lanka. 100 pp.

  • Tables and figures with captions should be inserted in the typed text where appropriate. They should be numbered in the order of appearance in the text (e.g., Table 1; Figure 1). All the tables and figures should be cited in the text and data presented in tables or figures should not be repeated in the text.
  • Use table option in MS word to prepare the tables. Do not make tables using tabs. Do not separate rows or columns with lines.)
  • The graphs drawn in the MS Excel program are preferred. Use insert graph option in Word program. Do not cut and paste the graphs in your text. If you are uncertain of the procedure please submit the graphs as separate files with original data in a CD.
  • Make sure that your graphs and figures fit within the specified margins of the page. Do not use colours in graphs to separate different categories. Use black and white patterns instead.
  • Line drawings: The original artwork should be submitted.
  • Colour plates will not be accepted for publication unless they are absolutely necessary for the paper.

Table 1: Guidelines for the formatting of the manuscripts

Section Font Type / StyleAlignment Font Size Type Case
TitleBoldCenter14Capitalize first letter of each word except prepositions
Author's nameBoldCenter10Upper
Author's AddressNormal and Italic-Center8Title
Abstract textBoldJustify10Sentence
Key WordsBoldLeft -10Sentence
Key word TextNormalLeft9Sentence
Introduction TextNormalJustify11Sentence
Materials and MethodsBoldCenter11Upper
Materials and Methods TextNormalJustify11Sentence
Results and DiscussionBoldCenter11Upper
Results and Discussion sub headingsBold and italicLeft11Sentence
Results and Discussion TextNormalJustify11Sentence
Table and Figure TitlesBoldJustify11Sentence
Table HeadingsBoldJustify11Sentence
Conclusions textNormalJustify11Sentence
Acknowledgements textNormalJustify11Sentence
Reference TextNormalJustify11Sentence

Units, Symbols and Numbers

The recommended System international unites (SI) units and symbols should be used. Use the word mass (kg, g, mg) correctly. Use either a solidus for one unit in the denominator (e.g., kg ha−1). Use L for liter (mL for milliliter). Words Yala and Maha should be italicized and the year should appear before the season (e.g., 2015 Yala). Other than that only the scientific names of organisms and non-english words should be italicized. In the case of numbers, write out one through nine unless a measurement, a designator, or in a range (e.g., four petals, 3 mm, 6 years, 5–11 species, day 2). Use % instead of percent with numerals; use 1,000 separators as of 1,000: 10,000, when using decimals, use 0.13 instead of .13.

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